Visualize the workflow
The best way to visualize workflow is to use a wall of work organized by columns representing each step of the process and cards representing tasks in each step. Visualizing the workflow allows you to better understand the process and areas for improvement.
Limit work in progress
Work in progress (WIP) is a key factor for making a process more efficient by placing constraints on the amount of work being completed at one time. Limiting the work in progress implies that a pull system is implemented on parts or all of the workflow where the team pulls the work themselves when they are ready for it, instead of having the work pushed to them by management regardless of readiness.
Teams can monitor the flow of work for best optimization. They can easily visualize the amount of work and adjust accordingly. Too little and too much work is not efficient for the team’s productivity.
Make process policies explicit
It is important to make all rules and guidelines around the process explicit and visible to everyone. This ensures everyone is on the same path for a successful completion and reduces error and waste.
Teams can improve their processes gradually over time, at a pace they can handle and are comfortable with by making small changes along the way. Changes don’t have to be big to be of value. Small changes at a time are easier to implement and are easier to be absorbed or accepted by others.